Gramedco is
...
a full-service provider of document imaging solutions
for legal, medical, corporate and government entities.
Gramedco offers ...
a wide range of products and services including
hardware/software sales and training, in-house document conversion
services, Internet document storage and customized integration and
support services.
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5 simple steps to introduce Document Imaging & Records Management
System to your organization
1. Scanning
Documents are scanned from paper to electronic images and
brought into the system.
The latest scanning technology makes conversion from paper documents
to electronic images easier, faster and much less expensive than
ever. The proper scanning program will meet the present and future
needs of your organization, and will ease the process of converting
paper to images.
2. Storage
The electronic file is then stored into the system, typically
to a hard disk drive or CD-ROM.
A good storage system should use common, universal image formats
to ensure reliable storage of electronic documents for both the
short term and for archival purposes. The system should also be
scalable and dynamic to meet your organization’s ever-changing
requirements. In addition, the system should account for paper
records and manage the storage space and file cabinets present
in every organization.
3. Indexing
The electronic image is indexed, meaning data about the image
is assigned to that image.
The indexing system should utilize current organizational standards
and practices to create a simple and effective enterprise-wide
indexing system.
4. Retrieval
Retrieval tools are used to search the indexed metadata (data
about data) to locate and retrieve the desired document.
The retrieval system uses information about the documents, including
index and text, to find images stored in the system. A good retrieval
system will make finding the right records fast and easy.
5. Access Controls
Place access controls to determine which users, and what types
of functions each user, is allowed to perform, such as view, edit,
delete, or update.
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