Electronic Records Management Requirements

An Electronic Records Management System Should:

• Enable you to manage millions of records and retrieve the one you need in seconds
• Be easy to use for anyone, whether they are the end-user, an update user, or the system administrator
• Allow you to share documents with colleagues while protecting confidential information from unauthorized users
• Allow you to share, e-mail or fax files quickly and easily with other individuals, groups or offices
• Provide for workflow, version control, audit trails, retention schedules, and classification schemes that can be applied to various user-defined record types
• Conform to and enhance current business practices, rather than forcing an organization to adapt to a new system